Private Events
Unforgettable Experiences at Your Next Event
Rooted in Play offers a limited number of private, fee-for-service, pop-ups for schools, organizations, and families who want to bring rich, child-led play into their own space.
These events are based on playwork principles and closely resemble our free Pop-up Adventure Playgrounds, sharing the same philosophy, care, and respect for children’s play. The primary difference is in scheduling and funding.
If you’re curious whether a private Pop-up is the right fit, here’s a clear picture of what to expect.
Private Event Details
Pricing
Pricing for private events starts at $750.
This base price includes pre-planning, materials, setup, breakdown, trained, background-screened playworkers, and general liability insurance.
Availability
All Pop-Ups are scheduled for a minimum of 2 hours.
We schedule around our existing programming and grant-funded community events. As a result, availability is limited.
Booking
Complete the Private Event Inquiry Form, will details about your event.
We aim to respond within a reasonable timeframe, but not all requests can be accommodated.
Location
We will travel to locations within 15 miles of Tampa. The host is responsible for securing the location and any required permits. We’ll help confirm whether a space is a good fit once we know more about your event.
Birthday Parties
Private Events
School Celebrations
Playdates
Birthday Parties Private Events School Celebrations Playdates
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Private events can take place indoors or outdoors, depending on the space and the goals of the host.
We’ve facilitated play in:
Parks and public spaces
School campuses and gyms
Community centers
Private yards and shared neighborhood spaces
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After you submit an inquiry, we will determine whether an event is a good fit based on timing, location, and scope. Submitting an inquiry does not guarantee availability. Once we decide on a date and location, we will work with you to provide a custom experience unique to your event.
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Because each event is different, final pricing is determined after we review the details of your request. We price based on:
Number of participants
Length of the event
Location and travel distance beyond 15 miles
Staffing needs required to safely support the play environment
Private Events
What these events are:
Private Popup events temporarily transform a space to support child-led, open-ended play.
We provide a curated selection of loose parts and materials that encourage creativity, collaboration, problem-solving, and experimentation. Children decide how and where to participate, and play develops naturally without imposed schedules or required activities.
Trained playworkers are present to support emerging play, observe attentively, and manage risk appropriately, while ensuring children remain in control of their play.
What tends to work best:
These events are ideal for groups that value open-ended play and wish to see what children create when given time, space, and trust.
These events may not be suitable if you are seeking structured games, guided stations, or a traditional party host. Rooted in Play events focus on meaningful play rather than entertainment or formal programming.
About supervision and caregiver involvement:
Private Popup events are shared experiences where caregivers remain present and engaged with children, supported by our playworkers. This approach fosters a relaxed, connected environment for safe and authentic play.
Private events vs. free community popups: What’s the difference?
Our free monthly Popup Adventure Playgrounds are grant-funded and hosted in specific locations based on funding requirements.
Private events are:
Fee-for-service
Scheduled by request
Hosted in spaces secured by the requesting group
Both experiences share the same playwork philosophy and commitment to high-quality play. The only difference is the funding structure, not the intention or level of care.
If you are interested in offering this type of play environment, we welcome the opportunity to discuss options for your space.