Private Events
Create Unforgettable Play Experiences with Private Popup Events!
Rooted in Play offers a limited number of private, fee-for-service Popup events for schools, organizations, and families who want to bring rich, child-led play into their own space.
These events are based on playwork principles and closely resemble our free Popup Adventure Playgrounds, sharing the same philosophy, care, and respect for children’s play. The primary difference is in scheduling and funding.
If you’re curious whether a private Popup is the right fit, here’s a clear picture of what to expect.
What these events are:
Private Popup events temporarily transform a space to support child-led, open-ended play.
We provide a curated selection of loose parts and materials that encourage creativity, collaboration, problem-solving, and experimentation. Children decide how and where to participate, and play develops naturally without imposed schedules or required activities.
Trained playworkers are present to support emerging play, observe attentively, and manage risk appropriately, while ensuring children remain in control of their play.
What tends to work best:
These events are ideal for groups that value open-ended play and wish to see what children create when given time, space, and trust.
These events may not be suitable if you are seeking structured games, guided stations, or a traditional party host. Rooted in Play events focus on meaningful play rather than entertainment or formal programming.
About supervision and caregiver involvement:
Private Popup events are shared experiences where caregivers remain present and engaged with children, supported by our playworkers. This approach fosters a relaxed, connected environment for safe and authentic play.
Private events vs. free community popups: What’s the difference?
Our free monthly Popup Adventure Playgrounds are grant-funded and hosted in specific locations based on funding requirements.
Private events are:
Fee-for-service
Scheduled by request
Hosted in spaces secured by the requesting group
Both experiences share the same playwork philosophy and commitment to high-quality play. The only difference is the funding structure, not the intention or level of care.
If you are interested in offering this type of play environment, we welcome the opportunity to discuss options for your space.
Birthday Parties
Private Events
School Celebrations
Playdates
Birthday Parties Private Events School Celebrations Playdates
Logistics
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Private events begin at $750.
This base price includes:
Planning and coordination in advance of the event
All materials and loose parts needed for the play space
Full setup and breakdown
A minimum of two hours of play
Trained, background-screened playworkers on site
General liability insurance coverage
Travel within 15 miles of Tampa
Pricing may increase based on:
Number of participants
Length of the event
Location and travel distance beyond 15 miles
Staffing needs required to safely support the play environment
Because each event is different, final pricing is determined after we review the details of your request.
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Private events can take place indoors or outdoors, depending on the space and the goals of the host.
We’ve facilitated play in:
Parks and public spaces
School campuses and gyms
Community centers
Private yards and shared neighborhood spaces
The host is responsible for securing the location and any required permits. We’ll help confirm whether a space is a good fit once we know more about your setup.
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Private events are scheduled around our existing programming and grant-funded community events. As a result, availability is limited.
Submitting an inquiry does not guarantee availability, but it allows us to determine whether an event is a good fit based on timing, location, and scope.
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If you’ve read through this page and feel aligned:
Complete the Private Event Inquiry Form
We’ll review your request and follow up if it’s a good fit
We aim to respond within a reasonable timeframe, but not all requests can be accommodated.